Video of how to use the toolkit

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Transcript of the video

The accessible ICT procurement Toolkit provides access to and guidance on the use of the European standard EN 301 549 "Accessibility requirements suitable for public procurement of ICT products and services in Europe".
(Logos of CEN, CENLEC and ETSI shown.)

The Accessible ICT procurement Toolkit is based on the contents of the standard EN 301 549 and related technical reports produced by the European Standardization Organisations CEN, CENELEC, and ETSI in the context of the standardisation mandate 376 by the European Commission.

Homepage

The website is designed to assist anyone procuring accessible Information and Communication Technology,or ICT, that they wish to be accessible to persons with disabilities to use the accessibility requirements defined in the European standard.These requirements are harmonised with those requirements used in the public procurement of ICT in other part of the world such as the "Section 508 accessibility requirements" in the United States.


The Accessible ICT procurement Toolkit provides you with structured access and guidance on the use of the standard in a number of different ways.

It provides guidance on considering accessibility in the 4 stages of procurements.

These are: Writing a call for tenders, evaluating tenders, evaluating deliverables managing contracts.

A key feature of the accessible ICT procurement Toolkit is the "Accessibility Requirements Generator" which will help you to define the accessibility requirements for your procurement. The accessibility requirements generator provides access to these requirements in two main ways.

The Toolkit provides pre-packaged sets of requirements for commonly procured ICT products or services. These can be accessed through the drop-down menu on the home page and allow you to quickly download a set of detailed accessibility requirements and solicitation language for use in your call for tenders. Let's see how this works.

Let's choose "accessibility requirements for websites and web based applications" from the drop-down menu under "examples of commonly procured ICTs" on the home page.

Click next.

Downloads page

This brings you to the "downloads page" for "websites and applications".

Note at the top of the page the text that describes the scope of the technologies covered by "websites and applications". Check that the scope and the technical accessibility requirements provided matches the functionality required for your specific procurement.

Next download in HTML or Rich text format the Solicitation language and the detailed list of accessibility requirements for use in your Call for Tenders.

The first part of the "solicitation language download" contains advice on how to use this text. The Text for Solicitation can be cut and pasted into or attached to your call for tenders. It provides an list of all the clauses from the standard EN 301 549 that are required to be met by any responses to the call for tenders. It also provides a list of the "types of verification" that are acceptable means of proof that the proposed solution in responses to the call for tenders meet the relevant accessibility requirements.

The second download available is a list of all the functional accessibility requirements for websites and applications taken from EN 301 549.

This download includes advice on the use of this text, - an explanation of the scope of the technologies covered by these functional accessibility requirements and - a list of all the functional accessibility requirements relevant for "websites and applications".

Part A) provides a list of all the functional performance statements relevant to your procurement. Part B) provides all the functional accessibility requirements relevant to your procurement. This table provides a column for notes that you may wish to make about the accessibility requirements and any additional requirements you may wish to add.

The column "Clauses met:" should be included only when you wish to use the functional accessibility requirements as "award criteria". This column should be filled in by the supplier. If you are using the functional accessibility requirements as part of the "mandatory technical specification" in your procurement this column should be removed. The column "explanations" is where suppliers can make notes on any of the preceding columns.

For further advice on using the list of accessibility requirements as part of the "technical specification" or as "award criteria" follow the links on section 2 of the "downloads page".

Section 3 of the "downloads page" provides you with additional advice on using the solicitation language, on using the list of accessibility requirements and on which type of evidence you may wish suppliers to provide you as proof that their proposed solution meets the accessibility requirements included in your call for tenders.

Customise by requirements

If the ICT product or service you wish to procure is not covered by one of the examples of commonly procured ICT provided then you can produce a customised assess of requirements that are applicable to your particular procurement.
To do this go to the "other ICT products or services" section on the "accessibility requirements generator".

The "accessibility requirements generator" allows you to browse and choose the most relevant accessibility requirements for your particular procurement.

First provide a name for your procurement.

This will be used in the set of downloads you will be provided by the "accessibility requirements generator".
Next browse and choose the accessibility requirements that apply to your particular procurement.

Browsing down the page there are nine categories of requirement which match exactly the clauses of the standard EN 301 549.

Browse each set of requirements by clicking on the arrow to the right of the heading.

Click on the arrow on the right hand side to expand/contact the clauses.

Review the detail for each particular requirement by again clicking on the arrow to the right of the heading. Each requirement, or clause from the standard provides an informative piece of text that tells you when this clause should be used.

If this clause is relevant to the ICT you wish to procure, simply tick the box and move onto the next requirement.

When you have chosen all the accessibility requirements that are relevant to your procurement simply click the next button to go to the "downloads page".

This provides you with the customised solicitation language and a list of accessibility requirements for your procurement. Download this text for use in your call for tenders, follow the advice on using the list of accessibility requirements as either part of the technical specification or as award criteria and follow the other pieces of advice on this page on using the solicitation language, using the list of accessibility requirements, and choosing which type of evidence to ask for.

Customise by performance statements

In cases where you do not know the type of technology you wish to procure but instead have a set of business needs and requirements it maybe more useful to use the "functional performance statements" in the call for tenders and leave it to individual suppliers to identify which of the accessibility requirements are relevant to the solution they are offering.

In this case you can again use the "accessibility requirements generator" by using the list of "functional performance statements" provided on the "functional performance statements page".

Again provide a name for the product or service being procured, and choose those that are most relevant to your procurement. In most instances, where you are procuring ICT solution for use by the public, you will wish to choose all "functional performance statements".

Click next and use the "downloads pages" and follow the advice previously shown.

The accessible ICT procurement toolkit also provides you with access to the entire text of the standard EN 301 549"Accessibility requirements suitable for public procurement of ICT products and services in Europe".

Full standard

Go to the section on the home page called "accessibility requirements"and download the full standard in PDFas well as the attachment of the "Web Content Accessibility Guidelines 2.0".

Alternatively you can browse the standard online.

The Accessible ICT procurement Toolkit provides additional guidance pieces including an overview on how to use the Toolkit for suppliers,accessibility experts, policy makers, and accessibility advocates.

Background information

The Accessible ICT Procurement Toolkit contains background information that may be useful to procures such as what is ICT accessibility,who benefits from ICT accessibility and the social legal and economic motivators for procuring accessible ICT products and services.

It provides additional guidance on planning for procurement including some key principles for accessible procurement, advice and carrying outan analysis of your needs on planning for procurement and further advice on conformity assessment and asking for checking evidence of conformance with the standard.

Finally, use the "Frequently asked Questions" section to answer any additional questions you may have.

Please use the "send your feedback page" to send comments on the content and usability of the website.

(End with slide of URL of Toolkit and logo of the EC and ESOs.)